Documentation of uses
A record of activities involving data, as agreed.
Data protection
Write your data management rules
Make your practices clearer for the people concerned and your teams.
- Who it is for
- Institutions and organisations.
- The work involved
- Depending on the need: a record of data uses, information notices for people and instructions for your team.
- Arrangements and budget
- A proposal specifies the agreed work, arrangements and price in FCFA before commitment.
Your situation is the starting point
Does this sound familiar?
You want to explain data use to people and give your team rules they can actually follow.
- Uses are identified and you want to explain them in structured documents.
- Your teams need written procedures or responsibilities for the selected situations.
The service, in practice
What we can do with you.
- Organise data-use documentation within the selected scope.
- Prepare text explaining what information is used and for which purposes.
- Describe the steps and responsibilities of the selected internal procedures.
- Submit documents for the planned operational and legal reviews.
Details of the planned work
Information notices
Explain what information is used and why.
Internal procedures
Describe steps and owners for the situations agreed with you.
Picture the situation
What this could look like.
Your form requests contact details. A notice explains their use, while an internal instruction sets out who can see them and how to handle a request about them.
Illustrative example, to adapt to your context.
Useful decision points
How can we review progress?
- Documents describe the uses and procedures actually reviewed.
- Designated owners can check their accuracy and identify remaining reviews.
These points are adapted to the agreed scope and your goal.
Your role, arrangements and boundaries
What you bring
You explain actual practices, identify responsible people and provide only the authorised information and documents needed for the agreed work.
What we agree before starting
Documents, quantities, languages and legal review are specified before writing. This service alone does not guarantee the organisation’s compliance.
- Document numbers, languages and covered uses are defined before writing.
- Documentation alone does not guarantee compliance; legal review and implementation of practices still need organising.
The steps
How do we move forward?
Describe practices
We identify relevant departments, tools and uses without requesting unnecessary personal records in the first discussion.
Prepare the agreed work
We organise facts and prepare the inventory, documents or instructions included in the service.
Review and decide actions
Your team checks the accuracy of documented practices. Required legal reviews and next actions are identified.
Answers to help you choose with confidence.
Can we start without knowing how we use data?
Texts must match actual practices. If these are undocumented, an initial inventory helps gather the facts needed.
Does this support guarantee compliance?
No. It helps understand and document practices. Compliance also depends on implementation, applicable obligations and review by qualified professionals.
How do I find out the arrangements and price?
Describe your situation and goal. The proposal sets out the agreed work, responsibilities, timing and price before commitment.
What should I prepare for the first discussion?
- Types of personal information used, without sending the records.
- Relevant departments, people and software.
- Existing documents and someone who can explain practices.
Choose the right scope
Options to combine or explore for your needs.
These services can meet a different need or complement the work. Their relevance depends on your starting point.
Data protection
Review how you use data
Identify the personal information you use and who is responsible.
A list of data uses and actions to plan.
Give your project a clear next step.
Share what you want to move forward. Together, we can explore the possibilities and suitable arrangements.
Plan my documents and rules